In simplest words event management is the process that involves planning, organizing, designing, and producing events. These events could be of multiple types, the most frequently occurring events are birthday parties, weddings, anniversaries, meetings, concerts, or festivals.
The purpose of organizing an event can be; a brand building, focusing on the target market, and implementation of the plan. It is a very high demanding field nowadays which gradually increases with experience, as our experience increases then the financial aspect also increases.
To run an event management company these particular skills are required;
- You need to have good public relations
- Management skills
- Marketing skills and business sense is very important
- Organizational skills
- Teamwork and ability to work under pressure
- Analytical and problem solving
- Good networking skills
People Involved in Event Management
The crucial members involved in event management are;
Companies that support the events for their brand exposure.
The event manager monitors the whole planning and organization of the event.
Responsibilities of an event manager include:
- Selecting an event
- Choosing the theme
- Setting his goal
- Cash handling
- Preparing event record
- Inspection and meetings
Technical staff includes venue managers, stage managers, lighting and audio managing staff, decorators and florists, and catering companies
Policies and Procedures
The following policies must be included
- Film policy
- Food policy
- Sound policy
- Most importantly public safety
Analytical Steps For Event Management:
The event is more likely to be successful if you conduct better research before the event.
Designing includes graphic artists, decorations, music, and entertainment. “Events that incorporate event design into their planning process can create deeper, long-lasting relationships with their attendees,” “As event designers, our job is to send attendees on a journey,” says Timmermans.
Planning involves the time and space required for the event to be held. A poorly organized event can damage the reputation of the company, planning involves all the crucial aspects of the event.
Coordination is the basic need of any event to be successful based on decision making. Decision-making involves collecting information, considering the financial implication and pros and cons of that decision, and the moral and ethical implications of that decision.
Checklist to Become an Event Manager:
Build a business plan
The first thing you need is a business plan to start a new event Management Company. You should start reading the sample business plan before writing your own to get ideas and tactics. There is a software Upmetrics business plan software that can help you to customize your business plan according to your company requirements.
Learn to budget
Regardless of the bigger or smaller event, bad budgeting can cause your problem. You need to keep the basic elements in your budget like tables, chairs, speakers, and so on. Now describe these items and the quantity and cost of a collective and individual item in your budget so that customers can understand the relevance.
Select a venue that suits the type of event in your budget according to the number of guests. Before finalizing the venue check online reviews of the location, negotiate with the chosen venue whether the cost is more or less than your budget, sign an agreement with the venue that on this day, or at this time you have rented the place.
You can take courses in event management to build up and refine your skills and to learn the fundamentals of event planning,these courses may help you create a better event management company.
Select Event Teams and contractors
To achieve your perfect event goals you have to take the sharpest minds and dynamic people in your team and as an event manager it’s ‘our job to put the right people in the right place, the wrong people in the team may end the event before it even starts.
Here you are! This guide has covered the basics to start a successful events Management Company like how to plan, design, and put together a meaningful event. Event management is both a skill and art and requires a chorographical team in order to create a spectacular show that leaves memories for a generation which requires great planning and strategy.